Glossary Of Inventory Terms

An instance of the Clearly Inventory application that is completely controlled by the admin and whose data is only viewable to users in the account.

A tab within Clearly Inventory that contains all of the important account administration functions such as customization, users, settings, and billing.

A user whose permissions cannot be altered and has full access to all parts of Clearly Inventory. By default, the admin is the user that created the account.

A global setting that allows Clearly Inventory to offer field data options based on characters already entered into the field. This is useful when looking up item numbers or descriptions. However you may want to turn this feature off if using a barcode reader to populate fields.

A field type that can take only one of two states, checked or unchecked, which may be rendered in a database as “True/False” ,”1/0″, Yes/No, etc.

Items that are used to make other items. For example, a wheel is a component item of a bicycle. Whether an item is referred to as a component item, or just an item, depends on the context in which the item is being used.

A list that specifies the quantities and units of measure of items used to make a specific quantity and unit of measure of another item.

A change in the quantity and unit of measure of an inventory record that results in the creation of a new inventory record.

Using this function allows you to apply the exact same permissions to the user in question as another existing user.

The monetary value per unit of measure of an item obtained from a supplier or made in-house. The cost is used for all inventory calculations.

A way of performing inventory transactions where items are counted down at their locations, and the results are entered into Clearly Inventory. Any differences between what is actually counted and what the system believes should be in stock result in off-setting transactions being performed.

Creates a new inventory record. An inventory record must have an item ID, quantity (number and unit of measure), and a location name. The application of a unique tag, or status, to an item may also create a new record.

A term to describe the necessary collections of data that are combined to form a fully functional inventory system. A working inventory system cannot exist without these elements. These elements are: a list of items to be stocked, a list of locations where items may be stocked, a list of units of measure, a list of quantities, including the quantity number and unit of measure.

A setting that changes date, number, and currency formats to match that of the culture selected. You may only apply one culture setting to an account.

A field type that only accepts numbers, and formats them as currency.

A term that distinguishes custom item fields, which relate to items, from custom transaction fields, which relate to transactions.

Data fields with labels and functions that are determined by each account and apply to items independent of transactions; e.g., size, color, manufacturer’s part number, etc.

Any person, company, or agent that consumes items from your organization. Most transactions with customers cause decreases in item quantities.

A tab within Clearly Inventory for quick access to links organized by activities, custom user links, as well as other views of information related to an account’s inventory.

A term that refers to the different methods of data entry and validation for a given field. In Clearly Inventory, you can have text, number, date and time, drop-down list, check box, or currency field types.

A field type that only accepts dates and is capable of being autofilled through simple rules.

Controls how dates are presented in custom fields.

To decrease the quantity of an item in an existing inventory record. Decreases in item quantities commonly occur when an item is sold or scrapped.

A value that will be entered into a respecitve data field automatically.

A field available to describe in more detail what type of data is supposed to be entered.

Used to obtain a file or data from Clearly Inventory.

A user interface device that restricts the values that a user may select to a predefined list of terms. Drop-down lists help users select the correct option and keep data consistent and clean.

The data that will be automatically entered into a drop-down list.

The data that will be available for selection in a drop-down list.

A term to describe the various collections of data that are combined to form a fully functional inventory system. See also: Critical Elements

Part of the user permissions area that allows the admin to restrict the view and access of specific files that have been uploaded into the account.

A way of performing transactions that involves populating a preexisting form (usually a PO or Invoice) with inventory records and then applying the same transaction data to those records. This feature is NOT yet available in Clearly Inventory.

A grouping of permissions in the user permissions area that are mainly related to transactions and cost information.

A way of initiating transactions that involves searching and filtering for inventory records and then performing transactions against those records.

A menu accessed by clicking on the username that appears after the word “Hello” in the upper right corner of the Clearly Inventory software.

A desired quantity of stock to have on-hand immediately once an item has been restocked. Used to generate the restock quantity.

Currently tracked in inventory but not necessarily on-hand.

Immediately available for use.

Checking this option makes the field available when an inventory record’s unit of measure is converted to another unit of measure.

Checking this option makes the field available when an inventory record’s quantity is decreased.

Checking this option makes the field available when an inventory record’s quantity is moved.

Checking this option makes the field available when an inventory record’s status is updated.

Checking this option makes the field available when an inventory record’s quantity is increased.

To increase the quantity of an item in an existing inventory record, usually when items are purchased or made.

Part of the user permissions area that allows the admin to restrict the view and access of specific items.

An area within Clearly Inventory where certain information associated with an item may be viewed.

A alphanumeric string that identifies an item as different from all other of items.

A way of initiating transactions that involves searching for all of the inventory records associated with an item.

A thing whose current, past, and future location and states are to be tracked in an inventory program.

The amount of time it takes from the intent to restock an item until it is on-hand.

A place where items can be stored or with which items may be associated. Locations can be either specific physical spaces or general descriptions. For example, “Aisle 2, Rack A, Shelf 1R” (specific physical space) or “In Transit” (nonspecific description).

Part of the user permissions area that allows the admin to restrict the view and access of specific locations.

A label applied to locations that have something important in common, such as their being a part of a store, plant, facility, or section, or sharing a certain status like “in transit”, “on hold”, “in field”, etc.

A term that describes where an item can be found. See How to Name Your Inventory Locations.

A quantity at or below which a reorder alert will be generated. Also known as a PAR level.

To make an item from component items. This action creates a new inventory record for the item created and decreases the quantity of items in specific locations as specified by the component list.

A tab within Clearly Inventory where users can manage all of the elements of their inventory system.

The maximum number of characters, numbers, letters, and spaces that a field may contain.

To change the location of an item in an existing inventory record to another current or new inventory record.

The term that describes the data that will be entered into the custom field. This will also be the title of the column in which the related data will appear in tables. For example, if a field will be used to capture invoice numbers, you might name it “Invoice No.”.

A field type that only accepts numbers.

Immediately available for use.

A way of performing transactions that involves searching inventory records, selecting or “carting” multiple items, and then applying the same transaction data to the selected items. This feature is NOT yet available in Clearly Inventory.

The monetary value per unit of measure of an item shipped to a customer, i.e., the price for which you sell an item.

A number and a unit of measure. Without a unit of measure, a number has no meaning with regard to quantity. See Units of Measure for Items in Inventory.

The number of a quantity.

A row in a data table.

A setting that prevents an action or form submission unless the user provides data for the field in question.

To increase the quantity of an item on-hand at a location.

The quantity of an item that needs to be restocked in order to bring the item’s on-hand stock level equal to its high quantity threshold.

A button command that executes an action.

An area of Clearly Inventory for hosting views and reports that are in “beta” and require more testing before they are added to the main menu of views.

A button command that executes a search or filter operation.

Refers specifically to the site terms that can be customized.

The order that a custom field will appear relative to the other fields wherever it’s displayed.

Items that are set apart from items with the same item name by a unique tag.

This setting determines which tab a user will start on when they first sign in to Clearly Inventory.

Any person, company, or agent that supplies items to your organization. Most transactions with suppliers cause increases in item quantities.

Terms that can be associated with items. You can apply multiple tags to an item. In contrast, you can only apply one item group value to an item.

A field type that allows a user to enter any combination of letters and numbers up to a maximum limit.

A setting that allows for extended text and returns. Most browsers will offer a control that lets users change the dimensions of text boxes as well.

A tab within Clearly Inventory that contains a variety of methods for performing transactions. All increases, decreases, conversions, movements, and status updates of stock take place within this tab.

The unit of measure of a quantity.

To take apart an item and restore its original components. This action decreases the quantity of an inventory record for the item taken apart and increases the quantity of component items in specific locations as specified by the component list. This feature is NOT yet available in Clearly Inventory.

To change the status of an inventory record. Common updates are “on hold”, “sold”, “available”, “reserved”.

To send a file or data to Clearly Inventory.

A way of performing transactions that involves selecting the type of transactions to be performed, downloading a sample table, populating the appropriate columns in the table, and then uploading the table back into Clearly Inventory.

Controls whether or not a default value will be used for the field in question. If Use Default is not selected, the user will have to populate the field each time it’s used.

A unique login, not a person or “seat”, whose activity is logged and whose permissions can be altered in order to restrict access to elements of the application, items, or locations. Multiple people can use Clearly Inventory on a single user account; however, it is not recommended that the same user account be used on different devices at the same time.

A tab within Clearly Inventory where users can view reports on the current and historical state of their inventory, as well as specialized reports for restocking, component relationships, data related to custom item fields, etc. There is also an area to create custom views and an area for “lab views” (i.e., views that are currently being tested).